Terms and Conditions

Introduction

Mama Needs A Maid LLC is a locally woman-owned and operated small business. We are bonded and insured and our employees are professionally trained and vetted.

By hiring Mama Needs A Maid LLC you agree to be the party responsible for full payment, communication and complying with all policies, upholding this agreement and satisfaction guarantee procedures. Third party involvement is not recognized by Mama Needs A Maid LLC.

Communicate with us!

• If you have any questions or concerns about your cleaning service, please call or text our office at 817-697-1605. We have a dedicated office staff to assist you and who will make every reasonable effort to provide you with a highly professional cleaning service.

• One way you can help us provide you with a top-quality service is your ongoing feedback. Please fill out your survey after every visit to help us continually improve the quality you receive. The cleaning techs receive incentives based on their quality scores and return rate.

Getting your home ready:

• Have your home picked up and ready to be cleaned. Hourly charges may be incurred if cleaning technicians require more time if your home is not ready to be cleaned or if a job is underestimated due to the condition of the home.
• Notify all guests about our arrival and that we may need access to their space.
• Notify the office when you have guests or any unknown person in your home so that we won’t be surprised if a stranger walks out of a room.

Preparing Children and Pets:

• For safety reasons, please see that children are supervised while we are cleaning your home.

• We love our animals, however, if they are aggressive, we ask that you have them kennelled, in a room that we are not cleaning or outside when we arrive. Mama Needs A Maid LLC and its staff reserves the right to leave the premises if a pet exhibits aggressive behavior and you will be charged the full price of your cleaning. Mama Needs A Maid LLC will not be held responsible for the behavior of any pet(s) while the cleaning service is being performed.

Accessing Your Home:

• By providing a unique door code or lockbox code. A fee will be charged if we are unable to access your home. (see lockout policy below)
• Turn off alarm systems. If you choose to leave the alarm armed, we are always diligent and careful to disarm and rearm the alarm according to your instructions. However, we will not be held responsible for false alarms or misuse of the alarm system, including charges from a local police department or security company or other charges related to an activated alarm. No exceptions.
• Additionally, you agree to hold harmless and/or release from liability Mama Needs A Maid LLC from any and all liability relating to any failure of the alarm or not arming the alarm properly.
• Allow for full access to the home. Our technicians perform their work in a specific order to ensure efficiency and thoroughness. If you need to direct our technicians to clean certain areas first or to clean in a different order, this adds additional time to your cleaning. We are happy to offer this service if needed, but you must call ahead of your cleaning so we can schedule the additional time. Any additional time accrued by our team will be charged at our current hourly rate in fifteen-minute increments.

Estimate/Quotes:

• Estimates are given based on the information given by the client. Should the conditions be dirtier or more cluttered than indicated, we will not guarantee we can complete the job in the time quoted. You will be given a choice to increase your budget, or have us leave the job.
• If you request changes to your service after receiving your original estimate, additional charges may be billed or a new estimate may be required.
• We may decline the job if our crew arrives at the job and discovers that it requires a level of cleaning that we are not able to provide. In this instance, we will contact you and there will not be a charge.

Don’t Skip…Modify your work order:

• Our staff is very important to us and depends on you to be able to pay their bills. When you skip your cleaning, they get paid less.
• Going On Vacation? Instead of skipping, consider having us do some deep clean work (hand wiping baseboards, doors/frames, kitchen and bathroom cabinets, or cleaning the inside of your fridge/oven, cleaning under all the sinks)
• A Little Sick? It’s more important now than ever that we come in and clean your home. Just hang out in your room (or any room).
• If you do need to skip, we require at least 48-hour notice for recurring cleanings.
• If you skip a cleaning with less than 48 hours’ notice, you will be charged the full anticipated cost of your scheduled cleaning, without exceptions.
• Timely notice enables us to schedule another home in your place and ensure our employees’ full work schedules. Please note – you can reschedule your cleaning another day during the week without incurring additional fees.
• Eceptions may be made for emergencies and/or illnesses.
• Frequent cancellations, even for emergency or illness, may still be charged the cancellation fee. Mama Needs A Maid LLC reserves the right to make these determinations on a case by case basis.
• Cancellation of Service, whether temporarily, permanently or reducing the frequency of your cleaning cadence, requires a 48-hour notice. Less than this is considered a late cancellation and will be charged at the full fee.

We require at least 72-hour notice for reschedules or cancellations of One-time, Initial and Move-in/Move-out cleanings.

• Non-Refundable Deposit: There is a non-refundable deposit to retain your booking for all One-Time, Initial and Move-In/Move-Out Cleanings.
• This deposit will be credited toward the final cost of your cleaning.
• This deposit will not be refunded unless the cancellation is 72 hours ahead of the original service date.

If cancellation or rescheduling causes more than 3 weeks to elapse between cleanings, A catch-up cleaning will be required and charged at our current hourly rate. For all company initiated schedule changes due to holidays or extreme weather conditions, we will make every attempt to reschedule as close to your regular scheduled cleaning date as possible.

Paying for Services:

ELECTRONIC CHECK, VISA/MASTERCARD and BANK TRANSFERS are all acceptable forms of payment.

• A $45 service charge will be added to all NSF Checks.
• Declined cards and unpaid balances will incur a service charge of $25 or 15% interest, whichever is greater.

We offer many ways to pay for our service.

• Verbal agreement to begin service indicated acceptance of Service Agreement and permission to charge credit card. Hourly cleanings will be charged for the full amount of time spent at home. Quoted rates are estimates.

Tipping:

• A tip is neither expected nor required. It is completely optional and at your discretion.
• You will also have an option to add a tip when filling out our Quality Survey that will be emailed and/or texted to you.
• You can also add a permanent tip as a line item to your invoice. You just need to let our office staff know.

A Few Things We Don’t Handle:

While we strive to provide comprehensive cleaning services, there are a few tasks we don’t handle for safety and efficiency reasons, such as wet wiping light fixtures, washing dishes, or doing laundry. Additionally, we have a policy regarding encumbered surfaces to ensure our cleaning process remains efficient. If there are more than 6 items on a single surface, we will feather dust that area instead of performing a detailed cleaning, as we do on unencumbered surfaces. This helps us maintain the high-quality standards you expect while working efficiently.

Protecting Your Valuables:

• If asked to dust/clean inside of china cabinets or hutches, start laundry, wash dishes, clean computer equipment, antiques or collections, or to use your equipment (e.g. vacuum), you agree to hold harmless and/or release from liability Mama Needs A Maid LLC and/or any of its employees responsible for any damage or breakage to any article or component.
• We will make every effort not to break items, but accidents do happen. We have Limited Liability protection for replacement or repair. Identical replacement will be attempted but not guaranteed. It is for this reason that we avoid cleaning requests for irreplaceable or sentimental valuable items.
• Damage must be reported to our office staff by phone or email within 2 business days of service or Mama Needs A Maid LLC may not be held liable.
• Mama Needs A Maid LLC cannot be responsible for damage due to faulty and/or improper installation, lack of maintenance, or general wear and tear of any items.

Scheduling Other Service Providers:

• Due to safety and security considerations, please do not schedule other home service providers when we are scheduled to clean if you are not present to supervise them. Mama Needs A Maid LLC will not let anyone into your home.
• We will not be responsible for any recleaning if another service provider is present when we clean your home. Client activities or the activities of other home service providers which result in a request to re-clean an area the tech has already cleaned will result in an additional fee.

Protecting Our Cleaning Technicians:

• Cleaning technicians are unable to climb on ladders any higher than a two-step ladder to perform their work. They are unable to move heavy objects or furniture.
• Due to OSHA regulations, our staff will not handle any type of animal or human waste, this includes vomit, blood, or body waste.
• Due to sanitary and hygiene cross-contamination issues, we are unable to clean in areas or homes with live infestations (maggots, fleas, roaches, bedbugs, etc) until mitigated.
• We will not remove excess mold and mildew outside of the shower.
• We ask that you refrain from smoking cigarettes, marijuana or any other substance inside of the home when technicians are present.

Rate Adjustments

To meet your needs and to ensure your satisfaction, Mama Needs A Maid LLC reserves the option to reevaluate rates at any time.

100% Satisfaction Guarantee:

• If you think any area that is in the scope of work is not clean or cleaned well, we will re-clean that area to your satisfaction by the end of the next business day.
• Please call within 24 hours of your cleaning and we will return within one business day to re-clean the problem area.
• We are unable to guarantee the cleanliness of the home when using your products, supplies or equipment. You will also be required to fill out a Product and Equipment Waiver.
• We are not able to offer cash refunds or discounts for poor quality on the original bill in place of a reclean.
• Our teams are quality inspected, which may occur during your home’s cleaning or after the cleaning tech(s) have left your home. Quality control ensures the highest quality standards.

Non-Solicitation of Mama Needs A Maid's Employees

When agreeing to services with Mama Needs A Maid LLC, you agree not to solicit for hire any staff member introduced to you by Mama Needs A Maid LLC for any home‐related services. We spend a lot of time, money, and resources finding, interviewing, checking references and backgrounds, and training our cleaners. When hired, each cleaning technician signs an agreement barring them from performing any home‐related service for any of our past or present customers. However, if you do wish to employ a staff member directly, please discuss this matter with our office. If you are found to have solicited one of our staff, please be advised that our referral/ training fee is $4,000 per hired employee. We consider our employees our most valuable asset and charge accordingly.